Operations

Calendar

The calendar brings your rescue's schedule together -- vet appointments, transport runs, volunteer shifts, and adoption events all in one view. Subscribe to a personal calendar feed to see it alongside your own schedule in Google Calendar, Apple Calendar, or Outlook.

AdminCoordinatorVetVolunteer

Fosterling's Calendar month view showing color-coded events like transport runs, meet and greets, and rabies-due reminders — Calendar - month view with vet appointments, transport runs, meet & greets, and medication reminders color-coded

Calendar -- month view with color-coded event types: vet (sage), transport (clay), shifts (gray)

Opening the calendar

Click Calendar in the left nav. Switch between month, week, and agenda views using the buttons in the top-right. A Legend dropdown in the header shows the color key for each event type -- it doesn't filter the calendar.

Adding an event

1
Click New event or click directly on a day/time slot in the calendar.
2
Pick a category. Vet appointment, Volunteer shift, Adoption event, Meet & greet, Vaccination, Transport, Surrender intake, and Reminder take you straight to that record type's own creation page, so the event is tied to the right record from the start. Custom event is the only category that opens a lightweight form right here on the calendar.
3
For a custom event, fill in the title, all-day toggle, start and end time, location, and description, then click Save. Custom events don't link to an animal record.

Vet appointment events linked to an animal automatically create a medical record entry on that animal. You can fill in the outcome notes from either the calendar event or the animal's Medical tab.

Getting your calendar into another app

Fosterling doesn't do a two-way sync with your personal calendar app. Instead, it gives you a private, read-only feed you subscribe to -- it stays up to date on its own and includes your shifts, vet appointments, foster check-ins, and vaccine due dates. Admins, coordinators, and vets see vaccine due dates for every animal in the org; everyone else sees them only for animals they're fostering.

1
Go to Settings > Connected services and find My calendar feed, then copy your private link.
2
Paste the link into Google Calendar (Other calendars > From URL), Apple Calendar (File > New Calendar Subscription), or Outlook (Add calendar > Subscribe from web).
3
Your Fosterling schedule now shows up alongside your personal events and refreshes automatically as things change.

This feed is one-way and read-only -- editing an event in your personal calendar app won't change anything in Fosterling. Treat the link as private; anyone who has it can see your schedule.

Integrations -- My calendar feed card with a private webcal link, copy/regenerate, and manual-subscribe instructions

Viewing an animal's appointments

From any animal's record, the Medical tab shows upcoming and past appointments. You can also create a new appointment directly from there -- it pre-fills the animal link.

Can volunteers see the calendar?: Yes -- volunteers see shifts they're scheduled for. They don't see the full calendar with every rescue event.
Can I export calendar events to a CSV?: Not directly from the calendar, but Operations Reports > Data Exports has CSV and Excel exports for volunteer hours and event attendance. For a full calendar-event export, contact support.
What happens to an event if the linked animal is adopted?: The event stays on the calendar as-is -- it isn't automatically updated or removed when the animal's status changes.

Volunteers

Volunteer shifts also appear on the calendar

Animal records

Medical tab shows appointments per animal

Transport

Transport runs are calendar events

Integrations

Subscribe to your calendar feed from Google, Apple, or Outlook